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Event Order and Final Planning Guide
Event Day Date Rental Period # Guests
Sunday
General Information Max: All 255
Client Names Cell Home/Office No. Email Address
Emergency Contact Name Cell Colors, Theme, if applicable
Ceremony, if applicable Max: All 255
Location Invite Time Length Travel Time Plan B Site
LM Rehearsal Plans  Date:  Time:
Carriage House Rental, if applicable Max: 255, 255, 255
25, 25, 25, Large
25, 25
Guest Names Cell Email Address
Use of Space Check-in Date Departure Date Special Needs
 Guest Count



 Upper Level
 Lower Level
 Entire House 		Check-in Time Check-out Time
Event Schedule Max: 255, 50, Large
Event Plans Estimated Time Details
Vendors and Setup Schedule Max: Large, 50, 50, 50
Vendor Company
Name/Contact/Details		 Expected
Arrival/Departure		 Email
Address		 Office and Cell Numbers
Alcohol/Beverages
Florist
Cake
Officiant
Photographer
Videographer
Musicians/Singers
DJ
Transportation
Other
Other #2
Other #3
Food Service Max: 255
Description Choices Made Details
Food Full Meal Heavy App.
Buffet Yes No
Food Stations Yes No
Plated Yes No
Appetizers for cocktail hour Display Butler Both
Cake or other dessert Display Served Both Instructions for cutting?
Max: 50, 255, 50, 255
Dishware Napkins
White China Provided by LM
Upgraded Greek key china Provided by Customer
Chargers: indicate color choice
Black   Red   Silver
Gold     Other 		Linen: Fancy fold  Pre-rolled
Buffet bouquet
Order from:  
Color choice:
Flatware    Paper: Pre-rolled  Not pre-rolled
Preset        Placed on dinner tables
On buffet   Placed on buffet
Beverage/Bar Needs Max: N/A, N/A, 4, 4, 255/Large
  Choices Made LM Client Details
Will alcohol be provided? Yes No N/A
Type of bar Full Partial N/A N/A
Frozen drink machines Yes No N/A
Other specialty drinks Yes No
Non-alcohol beverages/mixers Yes No
Plasticware Yes No
Cocktail napkins Yes No
Condiments Yes No
Champagne for toasts
For everyone
Pre-pour
Table Service		 Yes
Yes
Yes
Yes
 No
No
No
No
 N/A N/A
Table service for beverage needs? Yes No N/A N/A
Max: All 255
Glassware Needs None Full Water Wine Martini Champagne Hi-ball Specialty
Full use: check types needed
Partial: provide count
Max: All 255
Bartenders For LM to Provide # Location Special Requests
Electronic or Business Needs Max: All 255
Equipment Choice Made Details
LM Music: IPOD or CD's Yes No
DVD/VCR in TV's Yes No
Microphones Yes No
Camera and Closed Circuit TV Yes No
Third Floor Special Effects Lighting Yes No
Infocus Projector with DVD/VCR Yes No
Large Pull-down Screen Yes No
Flip Chart Stands Yes No
Internet Access Yes No
Piano Rental Yes No
Other Needs Yes No
Handicapped Guests Max: 4, 255
Provide Detail:  
General Use of Space and Signage Max: 4, 255
Use of Space Signage Needed LM Client Details
Main Level
Rt  Lt  Both 		 Reserved Tables
Lower Level Removal of Tables
Bride's Room Food
2nd Floor Sunporch Bar
2nd Floor Conf. Room Guest place cards N/A
3rd Floor
Décor Items and Table Linens Max: All Large
Location Details
Main floor dinner tables -
centerpieces and choice of linens
Lower level dinner tables -
centerpieces and choice of linens
Third floor dinner tables -
centerpieces and choice of linens
Other tables -
centerpieces and linens
Buffet décor and linens
Grand salon mantle
Dining room mantle
Front of Ceremony
(indicate linen if table)
Cake table
(indicate LM accessories and linen)
Candles to Provide
Flowers to Provide
Other
Checklist for Layouts     Max: 4, 255
Table sizes and locations Reserve tables marked
Linen sizes, colors and totals Removal of tables marked
Table or podium for guest book Décor items for front of ceremony
Table for party favors Décor for mantles, radiators, buffet
Gift table Plans for centerpieces
Cake table Location of microphones
Food displays and food stations Location for musicians
Bars, coffee, beverage stations Location for coats/formal coat check
Chocolate fountain Outdoor seating (note heaters if selected)
Wedding party or sweetheart table Note any LM décor to be removed
DJ table, or musician needs
Ceremony table needs
Pedestals
Reception table or chairs in foyer
Easel
Staffing and Scheduling Needs Max: 50, 255, 50, 4
Staff # of Staff Who is Scheduled When
to Arrive		 Confirmed
Event Manager
Set up
Facility maintenance, parking, restrooms, handicap asst., changeover, trash removal
Police Officer
Bartenders
Chef and assistants
Serving and busing
Dishwashers
Coat check
Max: 50, 4, Large, 50/Large, 4  
Yard and
Cleaning Needs		 When to Occur Confirmed Other Needs When
to Arrive		 Confirmed
Lawn maintenance/
snow removal		 Linens ordered
Cleaning before Specialty foods ordered:

Cleaning after
CH cleaning
CH maid service
Final CH check
Menu and Pricing Max: 255, 255, 255
Menu Selections Details Pricing
  Total:  
Summary of Other Items Affecting Invoice Max: 255
Item or Service Pricing Details
Food Service
Ceremony
Carriage House Rental
Extension of rental time
Upgraded dishware
Linen napkins
Non-alcohol beverage package
Glassware
Bartenders
Electronic or business needs
Upgraded linens
Frozen drink machines
Specialty drink package
Candles
Flowers
Other Miscellaneous Purchases
Other special needs or rentals
Other Comments or Details Max: 255/Large/Large
LM staff present:
Follow-up needs:
Other: